Welcome to TimeHero! Our goal is to keep you and your team on track, and automate as much as possible when it comes to planning your work and getting stuff done.

To do that, TimeHero takes your tasks and finds the best time for you to work on them. We'll let you know the risk of each task based on how long you have before it's due, so you know what your priorities are each day. TimeHero will follow up with you to see which tasks you've completed, which tasks you need more time for and which tasks you need to reschedule.

TimeHero's automated scheduling algorithm plans your work out into the future, while planning around any events or vacation days. It can even give you a breakdown of when a whole project will be completed, which will allow you to see if you're on track before you start working!

So let's dive in!!

When you log into TimeHero your home page will look something like this: 

So let's take a closer look!!


Inbox is the heading that will be visible whenever you first sign in to TimeHero.

The inbox is a quick place to add tasks. You can assign tasks to other team members or you can create tasks for them directly in the inbox so they can sort them to the right project later.

To see how to navigate your inbox click here


Tasks are individual units of work that you need to complete. In the task above, you can see the task's name, "Get to know TimeHero" or "File reports." You can also see the heading that the tasks belong to, which is "Inbox." 

The tasks have their own due dates of July 13 and July 20, and it will take roughly 30 minutes to complete each one. 

The task also has a pin icon – this means that TimeHero knows not to move it when it's reordering tasks using the automated scheduling algorithm. 

To access the pin icon, place your mouse under the square box. You'll see a grey pin pop up. To activate the pin, simply click it and the pin will then turn blue. This means the task is pinned to that day and TimeHero will not move it when reordering tasks. 

TimeHero will automatically schedule tasks without a pin! You can control when TimeHero schedules a task by changing its start date or due date.

TimeHero is programmed to understand time and dates simply by typing them. (eg. "for 30m by next Friday, or "for 1h by the end of April"). 

The ideal size for a task is between 30 minutes to 2 hours – any longer than that and you should consider breaking it down into smaller parts!

For example, instead of adding the task "Write report for 8 hours by Friday," break it down into "Research report for 2h," "Write first section for 1h," etc.

Click on a task to open a details panel for that task. The details panel is where you can add or change the task's description, due date, assignee, and more! You can even add comments and file attachments to the task from the "Activity" tab.


Subtasks are tasks within tasks and you can control this feature by clicking on the main task to open up the details panel to add or delete subtasks. 

You can see what tasks have subtasks next to the task in a grey box. Clicking on it allows you to view the details panel and from there you can click subtasks to view them. 

You can now add or delete subtasks within a major task. 


By now you have notice there are little boxes next to all projects, tasks and subtasks. Once a project, task or subtask is complete you can click on the box next to it. 

By doing so the box will turn blue and the task or project will be moved to the completed section for that day. If you have clicked it by accident, simply view that day in calendar and click the box again to make the task or project incomplete again. 


Events are something that happens at a set time, usually at a set location, maybe with other people. Events are fixed in place, and won't move at all unless you change them.

This event's name is "Welcome!". This event is scheduled for 30m, from 10:00 AM to 10:30 AM.

The "Blocked" title in the top right hand corner indicates that you will not be able to work on tasks during this event. TimeHero lets you choose whether you're Available (able to work on tasks), or Blocked (unable to work on tasks) when an event is scheduled. You can change this by clicking the dropdown arrow next to "Blocked".

Changing this option on events affects how TimeHero plans your day! For example, let's say tomorrow you're going to work for 8 hours. In the middle of your day you have a 3-hour event. If you set the event to Blocked, TimeHero will try to plan 5 hours of tasks for that day. If you set the event to Available, TimeHero will try to plan tasks for the full 8 hours.


On your home screen you'll have a heading tab called "Projects" next to your "Inbox" tab. 

Projects are containers for tasks, and can be anything from "Annual conference planning" to "Misc admin to-do."

New projects can be created in separate folders or created on their own in projects tab. Create a project by clicking New > Project. 

We promise that getting organized in advance will pay off! Don't worry too much about what you call your project or where you create it – you can always move it later.


Just like how projects are containers for tasks, folders contain projects. TimeHero uses a Folder > Project > Task structure to organize your work.

In addition, folders can contain other folders! This is useful for organizing your work however you'd like.

For example:

📁  Clients
 - 📁  Acme Inc.
     - 📋  Project X
     - 📋  Misc tasks
 - 📁  Widget Co.
     - 📋  Project ABC
     - 📋  Launch event
📁  Office
 - 📁  HR
     - 📁  New positions
        - 📋  Hire admin assistant

Each folder has its own reporting tabs, so you can see tasks, files, timesheets and Gantt charts for all projects inside.


If you are stuck with anything during your set up of TimeHero, just click the little chat icon in the bottom right hand corner of your screen to talk to a TimeHero representative anytime, if we are unavailable at the moment, TimeHero will send you some other articles to try and answer your question. 

Time to get organized!!

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